Meeting Attendee List Template
This Meeting Attendee List template provides you with a sheet to record everyone who needs to receive copies of meetings minutes.
As a manager, you have almost certainly been there before. You are writing out an email to invite a certain group of individuals to a meeting that you need to hold, and you stare at the address line unsure of who to include. Is it better to have more people involved, even if some of them might not be directly related to the issue? Should you go 'lean and mean' with only people that are absolutely vital to the topic? This seemingly minor decision can actually be an important one, so it is crucial that you think hard about your invite list and be confident in it before you proceed.
By following the simple three step process below, you can make a tough decision much easier. Work your way through these three points and the invite list will practically make itself.
- 1. Start with the Easy Choices
- 2. List out All other Possible Invites
- 3. Refocus on the Purpose of the Meeting
Managers spend much of their time either running or planning meetings. While much effort is placed on the purpose of those meetings, often the invite list is thrown together at the last minute. Remember, if you invite people who are not needed and just sit through it idly, you are taking time away from their day that could be spent productively. Only when an employee's time is going to be best spent in the meeting is it a good idea to invite them in. By using the three step process outlined above you should be able to quickly assemble a logical list and run your meeting without a hitch.
